IAF Frequently Asked Questions
The FAQs are some of the questions that we are frequently asked in some (but not all) of the areas in which IAF Accreditation Body (AB) members and their accredited Certification Bodies (CBs) practice. The questions and answers are not intended to be exhaustive; however, they constitute a common understanding and a guidance to manage, in a harmonized way, the conformity assessment activities under the specific situation of COVID-19.
IAF Frequently Asked Questions
Q16: in order to transfer an Accredited Certification of Management Systems (IAF MD2:2017), is it possible to conduct the pre-transfer visit with remote auditing techniques?
A16: Yes, if all the points listed in § 2.2.4 of IAF MD2:2017 and any issues arising from the document review, for example major nonconformities (2.2.2) can be evaluated remotely. However, this could change for specific schemes.
A15: OHSAS 18001 certification can be extended by up to six months as detailed in FAQ 10. This means that transition period for migrating accredited certifications from OHSAS 18001:2007 to ISO 45001:2018 is extended to 11 September 2021.
Q14: For OH&SMS, according to IAF MD5:2019 (applicable from 7 May 2020), remote auditing techniques shall be limited to reviewing documents/records and to interviewing staff and workers. In addition for OH&SMS, process control and OH&S risk control cannot be audited using remote audit techniques. Considering the specific circumstances, is this valid?
A14: No, considering the specific circumstances, and the fact that IAF MD5:2019 will be applicable from 7 May 2020, the restriction placed on remote audit activities by IAF MD 5 shall not apply. This means that process control and OH&S risk control can be audited using remote audit techniques until the end of the COVID-19 emergency.
A13: No. In cases where CABs are still able to perform evaluation activities physically or when these can be fully replaced with evaluation activities as per IAF MD 4, then normal scheduled conformity assessment activities (e.g. surveillances, recertification) should be performed. Otherwise, if the conditions recommended by IAF ID 3: 2011 are satisfied, the normal scheduled conformity assessment activities may be postponedContinue reading
A12: No, Although the scope of IAF MD4:2018 is for the auditing /assessment of management systems, persons, and product (see IAF MD4:2018 Section 1-Scope), it can also be used for other types of conformity assessment activities under the IAF MLA, e.g. validation or verification, as referenced in Section 2 – para. 2 of MD4.
A11: No, IAF ID3:2011 is primarily applicable for management systems certification, but it can be applied to all the accreditation and conformity assessment activities under the IAF MLA (see IAF ID3:2011 para. 1): Management systems certification Product certification Certification of persons Validation and Verification
Q10: For schemes under IAF MLA (Management system certification, Product certification, Certification of persons, Validation and Verification), how are conformity assessment activities to be managed in this extraordinary period?
A10: In consideration of this extraordinary period, for schemes of management system certification, product certification and certification of persons under IAF MLA, if it is not possible to perform evaluation activities (physically or as per IAF MD4: 2018), such as audits or exams, and if the conditions recommended by IAF ID3: 2011 are satisfied, allContinue reading “Q10: For schemes under IAF MLA (Management system certification, Product certification, Certification of persons, Validation and Verification), how are conformity assessment activities to be managed in this extraordinary period?”
Q9: Is IAF ID3:2011 still applicable even though ID3:2011 refers to an accreditation standard that is no longer valid (ISO/IEC 17021:2011)?
A9: Yes. It is applicable. IAF General Assembly Resolution 2015–15 was taken to confirm this. For the maintenance of IAF Technical Committee documents it states: “The General Assembly, acting on the recommendation of the Technical Committee, resolved that references to ISO/IEC 17021 in IAF documents shall be understood to refer to ISO/IEC 17021-1:2015 in relation to CABs that have completed the transition and afterContinue reading “Q9: Is IAF ID3:2011 still applicable even though ID3:2011 refers to an accreditation standard that is no longer valid (ISO/IEC 17021:2011)?”
Q8: If there is a postponement of 6 months in the deadline of a certificate, according to IAF ID3, will the next accreditation/certification cycle start from the new deadline, or does the original one need to remain?
The deadline remains the original one. However, it could happen that in specific circumstances the timeline of surveillance could be modified accordingly.
Q7: What happens if a Company/CB is not comfortable in this period to give access to its location to the AB audit / assessment team for witnessing?
IAF ID3 allows, in extraordinary events or circumstances like this, postponement of the assessment / audits. Moreover, according to IAF MD17:2015 Witnessing Activities for the Accreditation of Management System Certification Bodies and/or relevant timeline modified accordingly, it is justifiable and understandable in this situation that a CB or its client refuses a witness assessment byContinue reading “Q7: What happens if a Company/CB is not comfortable in this period to give access to its location to the AB audit / assessment team for witnessing?”
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